IntraVox User Guide

Welcome to IntraVox! This guide helps you navigate and use your organization's intranet.

Getting Started

Accessing IntraVox

1. Log in to Nextcloud
2. Click the IntraVox icon in the top menu bar
3. You'll see the homepage of your intranet

Interface Overview

┌─────────────────────────────────────────────────────────────┐
│  [Logo]    Navigation Menu                    [Language] 🔍 │
├─────────────────────────────────────────────────────────────┤
│                                                             │
│                     Page Content                            │
│                                                             │
│  ┌─────────────────────────────────────────────────────┐   │
│  │                    Main Area                         │   │
│  │                                                      │   │
│  │  Headings, text, images, links...                   │   │
│  │                                                      │   │
│  └─────────────────────────────────────────────────────┘   │
│                                                             │
├─────────────────────────────────────────────────────────────┤
│                        Footer                               │
└─────────────────────────────────────────────────────────────┘

Navigation

Main Menu

The main navigation appears at the top of every page:

• Menu items: Click to navigate to different sections
• Dropdowns: Hover or click items with arrows to see submenus
• Megamenu: Some intranets use a large dropdown showing all options

Megamenu showing all navigation options at a glance

Breadcrumbs

Below the navigation, breadcrumbs show your current location:

Home > Departments > HR > Policies

Click any breadcrumb to go back to that level.

Sidebar Navigation

Some pages have a sidebar for quick access to related content.

Language Selection

If your intranet supports multiple languages:

1. Look for the language selector (usually top-right)
2. Click your preferred language
3. The page content switches to that language

Available languages depend on your organization's setup.

Reading Content

Page Layout

Pages can have different layouts:

• Single column: Content spans the full width
• Two columns: Content side by side
• Three columns: Multiple content areas

Content Types

You'll encounter various content types:

Type	Description
Headings	Section titles (different sizes)
Text	Paragraphs, lists, formatted text
Images	Photos, diagrams, screenshots (may be clickable to navigate to other pages)
Videos	Embedded videos from YouTube, Vimeo, PeerTube, or local uploads
Links	Quick links to other pages or external sites
Dividers	Visual separators between sections

Images

• Click images to view them larger (if enabled)
• Some images may be clickable and navigate to other pages or external websites
• Clickable images show a cursor change when hovering
• Images may have captions describing their content

Videos

• Click the play button to start a video
• Videos may autoplay (muted) depending on settings
• Use video controls to pause, seek, or adjust volume
• Some videos open in fullscreen mode when clicked

Links

Links appear in different styles:

• Text links: Underlined text, click to navigate
• Link cards: Boxes with title, description, and icon
• External links: Open in a new tab (indicated by icon)

Search

Using Search

1. Click the search icon (🔍) in the navigation
2. Type your search terms
3. Press Enter or click Search
4. Browse the results

Search Tips

• Use specific keywords for better results
• Search looks in page titles and content
• Results show relevance scores

Page Information

Page Details

Some pages show metadata:

• Title: The page name
• Last modified: When the page was last updated
• Modified by: Who made the last change

Side Panel

Click the info icon to see:

• Page properties
• Modification history
• Related pages

If your administrator has installed the MetaVox app, the side panel also shows a MetaVox tab with custom metadata for the page — sensitivity, department, status, custom dates, and any other fields your organisation tracks.

The MetaVox tab in the side panel surfaces team-folder metadata (left, blue box) and per-page custom fields (right) without leaving the page.

Common Tasks

Finding Information

1. Use navigation: Browse through menu structure
2. Use search: Search for specific topics
3. Use breadcrumbs: Navigate back to parent sections

Returning to Homepage

• Click the logo in the top-left corner
• Or click "Home" in the navigation

Printing a Page

1. Navigate to the page you want to print
2. Use your browser's print function (Ctrl+P / Cmd+P)
3. Pages are optimized for printing

Sharing a Page

1. Copy the URL from your browser's address bar
2. Share the link with colleagues
3. They'll see the page (if they have access)

RSS Feed

IntraVox can generate a personal RSS feed so you can follow page updates in your favorite RSS reader (such as Nextcloud News, Feedly, or any other RSS client).

Access RSS Feed from the page menu (three dots)

Setting Up Your Feed

1. Click the three dots menu (⋯) in the top-right corner of any IntraVox page
2. Select RSS Feed
3. Configure your feed settings:
4. Feed scope: Choose "My language" (only pages in your Nextcloud language) or "All languages" (pages from all available languages)
5. Maximum items: How many items to include in the feed (10, 20, 30, or 50)
6. Click Generate Feed URL

Feed settings with scope, limit, and your personal feed URL

Using Your Feed

1. Copy the generated feed URL using the copy button
2. Open your RSS reader
3. Add a new feed subscription and paste the URL
4. Your reader will show IntraVox page updates with titles, content previews, and images

IntraVox feed displayed in Nextcloud News with page content and images

Feed Features

• Personal token: Each feed URL contains a secure personal token — only you can access your feed
• Page images: Feed items include page images as thumbnails and inline content
• Rich content: Full page content is included via content:encoded, showing headings, text, and images
• Conditional requests: Supports ETag and If-Modified-Since for efficient polling
• Access control: The feed only shows pages you have permission to view

Managing Your Feed

• Save settings: Change scope or limit and click "Save settings" to update
• Regenerate: Create a new feed URL (the old URL stops working)
• Revoke: Delete your feed token entirely — the URL becomes invalid

Security Note

Your feed URL contains a personal token. Anyone with this link can read your feed. Do not share it publicly.

Feed Disabled by Administrator

If your Nextcloud administrator has disabled public link sharing, RSS feeds are not available. The feed settings dialog will show an error message:

Contact your administrator if you need RSS feed access

Mobile Usage

IntraVox works on mobile devices:

• Navigation collapses into a menu button (☰)
• Tap the menu button to see navigation
• Content adjusts to screen size
• Swipe to scroll through content

Accessibility

IntraVox is designed to meet WCAG 2.1 Level AA requirements, as mandated by the Dutch Wet Digitale Overheid for government intranets:

• Keyboard navigation (Tab, Enter, Escape, arrow keys)
• Screen reader compatible (landmarks, ARIA roles, live regions)
• Skip-to-content link for bypassing navigation
• High contrast with Nextcloud dark mode
• Scalable text (use browser zoom)
• Reduced motion support (respects system preference)

Keyboard Shortcuts

Key	Action
Tab	Move to next interactive element
Enter	Activate buttons and links
Escape	Close menus and dialogs
Arrow keys	Navigate within menus

Troubleshooting

Page Not Loading

1. Check your internet connection
2. Try refreshing the page (F5 or Ctrl+R)
3. Clear your browser cache
4. Contact IT support if the problem persists

Access Denied

If you see "Access Denied" or can't view a page:

1. You may not have permission to view this content
2. Contact your manager or IT to request access
3. Some content is restricted to specific departments

Images Not Showing

1. Check your internet connection
2. Try refreshing the page
3. Images may take time to load on slow connections

Search Not Working

1. Try different keywords
2. Check spelling
3. Use broader search terms

Getting Help

Contact Options

• IT Support: For technical issues
• Content questions: Contact the page owner (see page details)
• General inquiries: Use the Contact page in IntraVox

Feedback

If you have suggestions for improving content:

1. Contact the content editor for that section
2. Use your organization's feedback process
3. Speak with your department's intranet representative