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Getting Started with MetaVox

MetaVox adds structured metadata to documents in Nextcloud Team folders. This guide helps you get started quickly.

What is MetaVox?

MetaVox enriches your documents with contextual information like: - Document status (draft, approved, archived) - Classification (public, confidential) - Ownership and responsibility - Compliance information (retention, GDPR grounds)

This metadata is stored separately from the document content, making it searchable and actionable.

Quick Start by Role

Users

  1. Navigate to any document in a Team folder
  2. Open the sidebar (click the info icon or press i)
  3. View and edit metadata in the MetaVox section

See User Overview for detailed instructions.

Administrators

  1. Go to Settings > MetaVox
  2. Select a Team folder to configure
  3. Define metadata fields (text, dropdown, date, etc.)
  4. Optionally import a compliance template
  5. Optionally configure licensing

See Installation Guide for setup details.

Architects

Review the Architecture Overview to understand: - How metadata is stored (local database, no external dependencies) - Integration points (Nextcloud Flow, OCS API) - Privacy guarantees (all data stays on-premise)

Key Concepts

Concept Description
Team Folder Metadata Fields defined per Team folder, visible on all documents (read-only at document level)
Document Metadata Fields specific to individual documents, editable by users with write access
Field Types Text, number, date, dropdown, multi-select, checkbox, URL, user picker, file link
Views Predefined combinations of columns, filters, and sort order; configured per Team folder by admins
Column Config Controls which metadata fields appear as columns in the file list and in what order

Next Steps

See Also