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MetaVox User Guide

MetaVox helps you organize and classify documents by adding metadata - structured information about your files.

Why Metadata?

Documents often need context beyond their content: - Who is responsible for this document? - Is it approved or still a draft? - When should it be reviewed? - Is it confidential or public?

MetaVox lets you capture this information in a structured, searchable way.

Viewing Metadata

  1. Navigate to a document in a Team folder
  2. Open the sidebar (info icon or press i)
  3. Find the MetaVox section

You'll see two types of metadata:

Team Folder Metadata

  • Applies to the entire Team folder
  • Set by administrators
  • Read-only for regular users
  • Shown at the top of the MetaVox section

Document Metadata

  • Specific to this document
  • Editable if you have write access
  • Shown below the Team folder metadata

MetaVox sidebar

Inline Editing in File List

You can also edit metadata directly in the file list by double-clicking a cell. An inline editor opens for the field type (text input, dropdown, date picker, etc.).

Inline editor opened on a cell

In motion:

Inline editing in action

Editing Metadata

If you have edit permissions on a document:

  1. Open the document's sidebar
  2. Find the MetaVox section
  3. Click on any editable field
  4. Enter or select a value
  5. Changes save automatically

Field Types

Different fields accept different types of input:

Type Example
Text Short descriptions, titles
Textarea Longer notes, summaries
Number Version numbers, counts
Date Due dates, review dates
Dropdown Status (Draft/Approved/Archived)
Multi-select Multiple categories
Checkbox Yes/No flags
URL Links to external resources
User Select a Nextcloud user
File link Link to another file in Nextcloud

See Field Types for detailed information.

Editing Multiple Files

Need to update metadata for many files at once? Use the Bulk Editor:

  1. Select multiple files in the file list
  2. Click Edit Metadata in the toolbar
  3. Fill in the fields you want to update
  4. Choose a merge strategy (overwrite or fill empty only)
  5. Click Save

See Bulk Editing for details.

Using Views

Views let you switch between predefined combinations of columns, filters, and sort order. Your administrator creates views for each Team folder to suit different workflows.

See Views for details.

Tips

  • Required fields are marked with an asterisk (*)
  • Descriptions appear below fields to help you understand what to enter
  • Dropdowns show predefined options - you cannot enter custom values
  • Changes are immediate - there's no separate save button

Need Help?

Contact your Nextcloud administrator if: - You need different metadata fields - You can't edit fields you should be able to edit - You have questions about what values to enter

See Also