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Personal Settings

Access your RoomVox-related information via Settings → Personal → RoomVox. The page has up to three tabs depending on your role.

Accessing Personal Settings

  1. Click your profile picture or username in the top right
  2. Select Personal Settings
  3. Scroll down the left sidebar and click RoomVox

Tabs

My Rooms

Shows all rooms you have at least Viewer permission for.

Column Description
Name The room's display name
Type Meeting room, studio, lecture hall, etc.
Capacity Maximum number of people
Location Building, address
Role Your effective role (Viewer / Booker / Manager / Admin)
Responsible contact Free-text contact info set by the administrator

Why this tab matters for Viewers: even if you can't book a room, the Responsible contact tells you who to ask. Useful when you discover a meeting room exists but isn't available to you directly.

Approvals (Managers only)

Shows pending bookings (status Tentative) for rooms you manage. From here you can:

  • See the event title, room, organizer, and requested time
  • Click Approve to confirm the booking — the organizer gets a confirmation email
  • Click Decline to reject — the organizer gets a decline email

You also receive an email when a new pending booking arrives, so you don't need to keep this tab open.

Bookings (Managers only, v1.1.0+)

The third tab gives Managers the same booking overview that admins see under Settings → Administration → RoomVox → Bookings, but scoped to the rooms you manage.

The component is shared with the admin view:

  • Stats cards — total bookings, pending, accepted, declined
  • Filters — by room, status, and date range
  • List / Calendar toggle — switch between list view and FullCalendar
  • Drag-and-drop in calendar view — move a booking between rooms (subject to conflict check)
  • Cancel-booking — same flow as the admin Bookings tab

This tab only appears if you manage at least one room.

What This Page Is Not For

  • Seeing your own bookings — those live in your Nextcloud Calendar. Rooms are CalDAV resources, so your bookings appear in your calendar like any other event with the room as an attendee.
  • Subscribing to a room's calendar in an external app — the public iCal feed is only accessible via the Public API with a Bearer token. External calendar apps cannot use it directly because they don't support arbitrary Authorization headers. For external subscriptions, ask your administrator to set up a feed (the API exposes /api/v1/rooms/{id}/calendar.ics).

See Also