Skip to content

Exporting Data

MetaVox lets you export metadata to CSV for use in spreadsheets, reports, or external systems.

How to Export

  1. Navigate to a Team folder in the Files app
  2. Select the files you want to export (checkboxes or Ctrl/Cmd+click)
  3. Click "Edit Metadata" in the toolbar to open the Bulk Editor
  4. Click the "Export CSV" button

The export downloads automatically with a date-stamped filename, for example metadata-export-2026-03-17.csv.

Export Format

The CSV file contains one row per selected file with the following columns:

Column Description
file_path Full path within Nextcloud
file_name File name
metadata fields One column per configured metadata field

Example: 

file_path,file_name,status,department,review_date
/Documents/report.pdf,report.pdf,Approved,Legal,2026-01-15
/Documents/memo.docx,memo.docx,Draft,HR,
/Documents/policy.pdf,policy.pdf,Archived,Management,2025-06-30

Tips

  • Select specific files to export only what you need, or select all files in the folder for a complete export
  • Special characters (commas, quotes, line breaks) are properly escaped in the CSV output
  • Empty fields appear as empty values in the CSV — they are not omitted
  • Opening in Excel: Double-click the downloaded .csv file. If special characters don't display correctly, use Excel's Data → From Text/CSV import with UTF-8 encoding
  • Large exports: The export works well for typical selections. For very large datasets (1000+ files), consider using the API for batch operations

See Also